Facilities Implementation & Strategic Planning Minutes

Meeting date: 
Wednesday, February 14, 2018

FISP Committee                                                    
Meeting Date and Time: February 14, 2018 - 7:00 p.m.
Meeting Location:  Town Offices, 140 Worcester Street, Room 210


Members Present:  John Hadley, Chair, Chris Rucho, Vice Chair, Bob Chisholm, Ray Bricault, Phil Mallet, Clerk, Siobhan Bohnson and Barur Rajeshkumar.

Members Not Present: Pat Crowley, Kate Ivers 

Also Present: Anita Scheipers - Town Administrator, Brent Arthaud - Cardinal Construction, Curtis Edgen – CBA.   

Call to Order: Mr. Rucho called the meeting to order at 7:00pm. 

1.  Police Station:  Fence Bids – The Committee reviewed the bids for the white vinyl six foot fence to be
installed on the abutters property line and behind the impound area. Siobhan Bohnson moved and Bob
Chisholm seconded to accept the bid from low bidder Patriot Fence as proposed.  Vote – All yes. Motion
passed. It was discussed that the project budget did include funds for the neighbors fence but not for the
impound area, so that will come from the contingency line. 


HVAC Issues -  According to Brent Arthaud, the issue is still not resolved. The issue manifests as a lack of air
flow from the heat duct in the cell area. There is a dispute between the contractor and the architect as to
whether it is a design issue or an installation or equipment failure issue. It was discussed that if it is a design
issue the fix would cost approximately $1500.  Members of the committee expressed concern that this has
gone on for too long of a period.  It needs to be resolved very soon. They asked the OPM to come back with an
“drop dead” date by which this issue must be resolved. Curtis Edgen promised to get this issue resolved as
quickly as possible with an answer by the next meeting date.

AV Proposal -   Bob Chisholm move and Ray Bricault seconded to approve the reduced cost proposal from
Valley Communications.  Vote – All yes. Motion passed. 

3. Senior Center:
a) General Contractor Bid Review:  Curtis Edgen and Brent Arthaud reviewed the bids with the
committee.  Whether we choose all add alternates or none, RAC Builders comes in as low bidder. . 
Brent Arthaud stated the third low bidder will be rejected due to incorrect submittals of the bond.  All others are acceptable. 
Brent will do a final review of all bids before any rejection is posted.  The three potential add alternates
were discussed as being part of the bid packet: 1) Repaving the front parking areas and driveway at
approximately $100,000.  2) Incorporate some interior finishes upgrades to include stone veneer
around the fireplace and tile in the bathroom areas. 2) Install actual wood veneer wainscot paneling in
public areas.   After discussion about whether to choose a painted wainscoting or a more expensive
stained option.  It was a consensus of the committee that the painted option was a better choice.  Ray
Bricault moved and Bob Chisholm seconded to accept Add Alternates # 1, 2 and 3. Vote – All yes.
Motion passed.
b)   Information Session Preparation:  The committee reviewed the proposed PowerPoint slides and
made necessary revisions to the document to be used at the upcoming information sessions.
c) Fire Chief Letter:  The Committee reviewed the letter from Fire Chief Tom Welsh which asks that the
senior center design be adjusted to accommodate a generator to make it an emergency shelter. It was
asked if the wiring could be done now but purchase the generator latter.  It was agreed that pricing for
the generator and related changes should be obtained. Curtis Edgen agreed to get that information to
the committee. 

4. Invoices: 
a) CBA senior center Invoice # 5686 for $7,140.00    Chris Rucho moved and Bob Chisholm seconded to recommend approval. Vote – all yes. Motion passed.  b) MV Electrical Contractors Inc. Inv # 2218 for $1,118.05.    Bob Chisholm moved and Ray Bricault seconded. Vote – all yes. Motion passed. 
c) WB Mason Inv # 152355029  $704.70    Bob Chisholm moved and Ray Bricault seconded. Vote – all yes. Motion passed. 
d) WB Mason Inv # 152371096 $924.00    Bob Chisholm moved and Ray Bricault seconded. Vote – all yes. Motion passed. 

5.  Next Meeting:  The next meeting is set for Wednesday, March 14 at 7:00pm. 

Motion to Adjourn:  Siobhan Bohnson moved and Ray Bricault seconded to adjourn.  Vote:  All yes. Motion

Passed. Meeting adjourned at 8:58pm. 

Respectfully submitted: Anita M. Scheipers

Date minutes were accepted:  April 11, 2018