Facilities Implementation & Strategic Planning Minutes
FISP Committee
Meeting Date and Time: March 14, 2018 - 7:00 p.m.
Meeting Location: Town Offices, 140 Worcester Street, Room 210
Members Present: John Hadley, Chair, Chris Rucho, Vice Chair, Bob Chisholm, Ray Bricault, Phil Mallet, Clerk, Siobhan Bohnson, Barur Rajeshkumar and Pat Crowley
Members Not Present: Kate Ivers
Also Present: John MacMillan, Architect
Call to Order: Mr. Rucho called the meeting to order at 7:00pm.
1. Minutes: It was agreed to pass over the approval of the minutes until the next meeting.
2. Police Station:
HVAC Issues – John MacMillan gave an update regarding the status of the HVAC
issues. He stated that the contractor, necessary sub-contractors and the engineers all met in site last
week to look at the issue. It was determined that there were several problem causing the reduced
airflow. These problems included some leakage in the ductwork, bad bearings in the air exchanger
and a broken belt. The solution was agreed to include installation of a direct vent to the outside to
help handle some of the imbalance. The repairs of the belt and replacement motor began on
Monday and will be completed on Friday. Upon completion of the repairs the engineers will again
check the balancing to ensure all is working up to the required code standards. John MacMillan
expressed confidence that these repairs will resolve the issue. He did state, however, that the
replacement parts will be under a one year warranty from the date of the re-installation so as to give
the Town extra protection.
Fence: The additional fence being required by the Planning Board was again discussed. The fence is
intended to be tall enough to cover the 6 foot chain link fence which is topped by one foot of bard
wire. John MacMillan confirmed he has created a plan for the Planning Board that shows the new 8
foot fence being signaled just behind the chain link fence on the back of the impound area so as to
block the chain link fence for the abutters.
Training Room: It was asked how the wires hanging down the walls of the training room were to be
addressed. John MacMillan state that the wiring should be able to be run through the existing
conduits in the walls. He was unsure as to the date that the separate AV work was to be completed.
Flag: Pat Crowley asked what the resolution to the flag hanging so low on the pole would be. It was
agreed that the lanyard was probably the issue preventing the flag from being raised further up the
pole. John MacMillan agreed to make sure the contractor looked at this issue.
3. Senior Center: OPM Selection: Chris Rucho stated that the subgroup of himself, John and Bob had
reviewed the seven OPM proposals received and after doing an extensive evaluation, they agree the
top two choice firms were Colliers and P Three. Collier is the firm which Tony DiLuzio now works for
and three was the second choice firm when the OPM contract was initially procured. He stated that
since it was the two firms which are both known and were both interviewed in the last round, that
there was no need for an interview. He stated they recommended that FISP recommend the
contract be awarded to Colliers and attempt to negotiate the price within the limits of what had
previously been budgeted for the Cardinal contract in this phase of work. It was agreed that FISP would
hold a special meeting on March 21st just before the Selectmen’s meeting to vote to
recommend the contract once negotiated with Colliers.
Architect Update: John MacMillan gave an update on the following items: A) The actual bid price
was within 1.5% of the estimated bid price. B) The Planning Board has approved the site plan with
very few conditions. C) It was agreed that the old fire hydrant would be capped off. D) The Fire Chief
had provided a written letter asking FISP to consider installing a large generator and to make the
center be an emergency shelter. The architect stated he did not recommend this due to the
increase in cost that would be involved to construct the center to the required design standard to be
considered a shelter. He said the Town could consider adding a generator but making the building
just a “warming shelter” rather than a full shelter. This cost would be approximately $120,000 to
$140,000. There was no motion from the committee to approve such a change. Ray Bricault stated
that if in the future FEMA or MEMA gave funding toward making the facility a shelter, it could be
considered at that time.
Exterior Bathroom: John Macmillan reviewed the various options that might be possible to add an
exterior bathroom to the center. The costs would range approximately $20,000 or more, but would
potentially impact the layout of interior spaces to the building. It was discussed if a standalone
structure could be built. The architect stated it could, but also suggested that the committee consider
adding the restroom to the side of the shed that will house the generator and pump got the sprinkler
system. No action was taken by the committee on this item.
Construction Schedule: RAC is moving ahead with the assumption that the contract will be fully executed by the next week with a Notice to Proceed date of March 26th. At this time, the project is
estimated to be completed by Jan 20, 2019.
4. Invoices:
a. CBA Inv. # 5717 for $17,850.00 and Inv. # 5718 for $ 284.78 - these invoices were held over to
be reviewed at the next meeting pending receipt of backup materials.
b. T&G invoice for $138.00 was moved to be approved by Pat Crowley and seconded by Siobhan
Bohnson. Vote: Al yes. Motion passed.
5. Next Meeting: A special meeting will be held on March 21st at 6:45pm. The next regular meeting is set for Wednesday, April 11th at 7:00pm.
Motion to Adjourn: Ray Bricault moved and John Hadley seconded to adjourn. Vote: All yes. Motion Passed.
Vote – All yes. Meeting adjourned at 8:25PM.
Respectfully submitted: Anita M. Scheipers, Town Administrator
Minutes approved on: April 11, 2018