Committee Role
- Annually in January or February, departments with oversight of a building shall submit a budget request to the Town Administrator with a section explaining which building maintenance items they wish to address in the upcoming year. The Town Administrator shall share those forms with the Municipal Buildings Committee.
- The Town Administrator shall meet with the Municipal Buildings Committee in February or March to discuss the plan for the upcoming fiscal year and to discuss the amount of funds to be appropriated to municipal buildings maintenance for the next fiscal year.
- The Town Administrator develops the town budget and gets it approve at the May town meeting.
- At the close of the fiscal year, the Town Accountant shall certify the remaining funds in the special municipal building funds and transfer them to the Municipal Building Trust Fund.
- Any expenditures to be made out of the special municipal building funds in the annual budget are made by the Department Manager and copies of the invoices shall be sent to the Municipal Building Committee for their review and files.
- Any expenditures to be made out of the Municipal Building Trust shall be requested by the Department Manager to the Municipal Buildings Committee will be charged with reviewing the request and making a judgment as to whether the Trust funds should be utilized for that purpose.
- Under ordinary situations, it is expected that the Department Managers would use their budgeted funds first before utilizing the Trust fund monies to deal with building needs.
- Members of the Municipal Building Committee are encouraged to review all requests on its merits with the understanding that their function is to protect the Town's assets.